Free Access to PRINCE2.PRINCE2-Practitioner.v2022-08-14.q269 with Valid Practice Test (Page 10)

Question 41

Which of the following principles describes this statement?" xxx defines tolerances for each project objective to establish limits of delegated authority"

A.Manage by exception
B.Manage by stages
C.Learn from experience
D.Focus on products

Question 42

Which 2 statements should be recorded under the Costs heading?

A.The MNO marketing budget this year is £120k.
B.The project will be funded from the business marketing budget
C.10 further orders with an average profit of £2k will deliver a benefit of £20k in the first year.
D.The new company logo is estimated to cost £4k.
E.Project costs are estimated to be a total of £26.5k.

Correct Answer: B,E

Explanation/Reference:
Testlet 2
Scenario
A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers' performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:
● Do nothing.
● Re-engineer selected business functions.
● Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology Division and the Facilities Division (maintenance of buildings and grounds). The recommendations were:
● One service provider should be contracted to provide the services currently provided by the Information Technology Division and the Facilities Division.
● A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and operating models, plus an outline Business Case for the required project. The external consultants also made the following recommendations for the management of the project:
● Use PRINCE2.
● Set up the project with 4 management stages:
Stage 1. Standard PRINCE2 initiation activities.
Stage 2. Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service provider.
Stage 3. Request and evaluate proposals, select service provider and agree contract.
Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run trial period.
Initial estimates indicated that the project would cost £2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the recommendations as a basis for the project. There is an expected saving of £20m over 10 years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage.
Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.

Question 43

Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2.Work is to start at the beginning of week 2 (Stage 4).
3.The project will take two years to complete, at an estimated cost of (GBP)2.5m. Tolerances
4.None.
Constraints
5.MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.Installation work must take place during MFH normal working hours.
7.+(GBP)10,000 / -(GBP)25,000.
Reporting arrangements
8.Highlight Report every Monday by 10.00 am.
9.The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Techniques, processes and procedures or Constraints sections?

A.Move entry 5 to Techniques, processes and procedures because this is a technique which staff should be aware of.
B.Delete entry 1 because this section should contain the techniques, processes and procedures required for specialist product development.
C.Delete entry 6 because this applies to Office Moves Limited and is therefore outside the Work Package.
D.Delete entry 7 because this should be contained in the Quality skills required section of the Product Description.
E.Add 'There must be minimum disruption to current services' to Constraints.

Question 44

The Work Package has been in progress for four weeks and has four weeks remaining. The Information Technology Team Manager is concerned that he has no idea what the service provider is doing about preparing to accept the transfer of Information Technology equipment and staff. He is uncertain about what should be happening.
Which 2 initial actions should the Team Manager take in response to this concern?

A.Notify the Project Manager by raising an Exception Report.
B.Raise this concern in the next fortnightly Checkpoint Report.
C.Check the Communication Management Strategy to ascertain what records of communications with the service provider are required.
D.Check the Information Technology Work Package for development interfaces to see whether the service provider Team Manager should have been liaising with the Information Technology team during development.
E.Raise an issue to notify the Project Manager of this concern.

Question 45

The delivery of the pilot courses has been split into two separate products: 'planned pilot courses' and
'delivered pilot courses'. 'Planned pilot courses' will be produced during stage 3, and the 'delivered pilot
courses' will take place during stage 4. This will allow the project board to approve the plan for the pilot courses
before the resources are committed to delivering the pilot courses.
Why is this an appropriate application of the plans theme to control the project?

A.Because a PRINCE2 project should focus on the quality of the products being delivered.
B.Because the project board should ensure that lessons from one stage are applied to the next stage.
C.Because the delivery steps to create the pilot courses have been aligned to the management stages.
D.Because the pilot courses have been broken down into two separate products.

Question 41

Question 42

Question 43

Question 44

Question 45

Download PDF File