Which 2 actions should the Project Manager take to implement the new Must Have requirement?
Correct Answer: B,C
To effectively implement the new Must Have requirement for financial transaction functionality on the coffee shop insurance product website, the Project Manager should focus on actions that align with their role in planning, execution, and team coordination. The following actions are most appropriate for the Project Manager: Selected Actions for the Project Manager: B). Add the tasks required to develop the new financial transaction functionality to the Delivery Plan. C). Update the Delivery Plan to show the new financial transaction functionality as a deliverable. B). Integrating the tasks necessary for developing the new functionality into the Delivery Plan is crucial. This ensures that all project activities are accounted for and scheduled, which helps in managing the project's timeline and resources effectively. C). Reflecting the new financial transaction functionality as a deliverable in the Delivery Plan is important for clarity and focus. It signifies the inclusion of this functionality as a critical component of the project's scope, guiding the team's efforts and priorities. Why Other Actions Are Less Suitable: A). While ensuring adherence to documented standards is important, it is typically a collaborative effort involving the Technical Coordinator and Solution Development team, in addition to the Project Manager, to ensure technical compliance. D). Sourcing and hiring specific expertise, such as a web developer skilled in online financial transactions, is indeed part of the Project Manager's responsibilities. However, the actions related to the Delivery Plan (options B and C) are more directly aligned with the immediate steps for implementing a new requirement in the project's scope. E). Consolidating and circulating an agenda for the workshop is a logistical task that the Project Manager might oversee or delegate. However, the actions related to planning and updating the Delivery Plan are more critical to the successful implementation of the new requirement.
Question 2
Answer the following questions about applying the principles for building engagement to the Change Programme, defined by Hodges. Which 2 actions demonstrate inclusivity?
Correct Answer: D,E
Comprehensive and Detailed Step-by-Step Explanation Understanding Inclusivity in Change Management Inclusivity involves ensuring that all individuals impacted by the change feel included, valued, and heard. It requires active engagement, participation, and consideration of diverse perspectives and needs. As per Hodges' principles for building engagement, inclusivity fosters collaboration and reduces resistance by addressing emotional and cultural barriers. Option Analysis * A. Consider providing everyone at the next staff event with pens and notebooks with the UniCo logo and an image representing this change programme * While distributing branded items helps promote a sense of identity and connection, this action does not directly foster inclusivity. It is more of a promotional activity than one aimed at active participation or involvement. * Incorrect. * B. Define in early key messages how the inclusion of Selco links to the strategic repositioning of UniCo in the marketplace * While this action is important for clear communication, it focuses on alignment with strategic goals rather than creating an inclusive environment. Inclusivity requires active engagement of individuals, which this option does not fully address. * Incorrect. * C. Encourage the team from Selco to continue to use their old logo as a way of maintaining some familiar symbolism they can identify with * Allowing Selco to retain their old logo might help preserve some sense of identity, but it creates a division rather than fostering integration. True inclusivity would involve bringing teams together under a shared vision or brand. * Incorrect. * D. Provide opportunities for staff who had volunteered to act as mentors during the Change Programme to meet to resolve resistance issues * This action fosters inclusivity by actively involving staff members in resolving issues collaboratively. Mentors can bridge gaps between teams, address concerns, and ensure that everyone feels included in the change process. * Correct. * E. Invite those staff who are asking questions about the Change Programme proposals to suggest what might work for them * This demonstrates inclusivity by giving staff a platform to voice their concerns and contribute to solutions. By involving them in decision-making, it ensures that their perspectives are considered, fostering ownership and reducing resistance. * Correct. Why D and E are the Correct Answers (Scenario Alignment) Both options emphasize participation, collaboration, and addressing individual concerns. These actions align with Hodges' principles for inclusivity by enabling direct involvement and empowering stakeholders in the change process. References (AgilePM and Scenario Alignment): * UniCo Scenario: "Staff concerns must be addressed to build alignment and reduce resistance to change. " * AgilePM Handbook, Chapter 6: Building Stakeholder Engagement and Inclusivity. * Agile Business Consortium - Managing Cultural and Emotional Barriers During Change.
Question 3
What should be done to allow the requirement for a secondary exit from the upstairs of the building to be changed into a Must Have priority and moved into Timebox B?
Correct Answer: C
C: The Business Visionary, Business Sponsor and Solution Development Team should reassess the Prioritised Requirements List and its priorities. Rationale: In Agile Project Management, priorities are often reassessed and reprioritized based on new information or changes in the project's context. The need for a secondary exit due to compliance with fire safety regulations would necessitate such a reassessment. The Business Visionary and Business Sponsor, who provide the vision and funding for the project, together with the Solution Development Team, who are responsible for implementing solutions, should collaboratively review the Prioritised Requirements List to reflect this new priority. This change must be agreed upon by these key stakeholders to ensure that it aligns with the business needs and project goals.
Question 4
What action should the Project Manager take during the Close-Out of Timebox C?
Correct Answer: B
Question 5
Xan Insurance Company operates from one location - a large, open-plan office in the centre of a city. Those employees that will be working within the Solution Development Team are all based in this office but work at different ends of the office in separate departments. What action should the Project Manager suggest to ensure the most effective collaboration of the Solution Development Team?
Correct Answer: C
The most effective action the Project Manager can suggest to ensure the most effective collaboration of the Solution Development Team is: C: Relocate these employees to a new project area, with a number of desks where the Solution Development Team can sit together. Co-locating team members in a shared space is a well-established practice in Agile environments to enhance communication, collaboration, and team dynamics. By having the Solution Development Team sit together, the Project Manager can facilitate more efficient face-to-face interactions, quick resolution of issues, and a better sense of team unity. This approach leverages the benefits of immediate communication and collaborative problem-solving, which are key in Agile project management. Even though the team members are currently in the same office, their separation into different ends of the office could hinder spontaneous communication and collaboration. Creating a dedicated project area for the team can significantly improve their ability to work together effectively.
